MOTM Guidelines

  1. Registration
    Registration is only open to members in good standing of a sanctioned PHiP Inc. club. In order for you to receive your convention credentials and attend the convention activities at the convention site premises, your Club Leaders MUST confirm your membership in your respective club. For the purposes of the MOTM Convention, “members in good standing” are those club members that have their dues paid in full thru the dates of the convention. One person per registration form.
  2. Registration Fee
    The price of registration is $172.22 (US Dollars ONLY) per attendee.
  3. Registration Period
    Registration is opens in the beginning of the year and will close September 15th online (paid by credit card) or at 3,500 registrations, whichever occurs first. Mail-in registrations have to be paid within 30 days from registering online and are not valid until payment is received. Mail-in registrations will be deleted after 30 days for non-payment. Mail-in registrations made in
    August must be received no later than August 31st of the convention year. Please Do Not send payment via certified mail. Mail in payment by regular mail, DO NOT require a signature as it WILL NOT be accepted. Checks are for US funds only.
  4. Transfers of Registration
    There will be no transfers of registration.
  5. Late Registration
    There are no late registrations. We set a deadline for many reasons. We need time to handle all the administrative work as well as supplying counts to various organizations including the City of Key West for fire & crowd control.
  6. Refunds
    There will be NO REFUNDS except in the case of death of the registered person or deployment, documentation is required. This includes but is not limited to duplicated registrations and mis-ordered extra t-shirts. All proceeds from the convention registration fees go to PHIP Charities.
  7. Registration Check In
    All registered guests will need to check in and receive their convention credentials and wristband. Registration hours are: Thursday 9am to
    9pm, Friday 9am to 6pm and Saturday 9:30am to 11:30pm.
  8. Registered Guests
    There will be no unregistered convention guests allowed. Everyone in
    attendance must be members in good standing of a Parrot Heads in Paradise Inc. sanctioned club prior to registering, including during the time period of the convention. For the purposes of the MOTM Convention, “members in good standing” are those club members that have their
    dues paid in full thru the dates of the convention.
  9. Registration Confirmation
    Your Club Leaders MUST confirm your membership in your respective club prior to your attendance of the MOTM convention activities at the convention site premises. The Registration Chair will send you a “Registration Confirmation” that indicates you have registered for the convention. It is in no way a “MEMBERSHIP CONFIRMATION.” Only
    your Club Leaders can confirm your membership.
  10. Club Membership
    Registering for the convention will not enroll you in a Parrot Head Club. You must be a member in good standing of a Parrot Head Club in order to attend the convention.
    This email is your registration / club confirmation only. This email will be sent as soon as possible AFTER your club leadership confirms your membership. Bring a valid government issued photo ID to the event to
    register. The confirmation email is not required. You will be required to wear your credentials and wrist band at all times while on the convention site premises.
  12. Special VIP Guests
    Sponsors, Musicians, City Officials, Etc. at PHiP Inc. BOD Discretion
  13. Children
    Children under the age 12 free (without a gift/goodie bag and T-Shirt) – all others full rate w/ special non-alcoholic gift bags.
  14. Attendance Limit
    The maximum number of attendees is 2,800 paid, plus special VIP guests as described above.
  15. Gift Bags
    Gift bags are for paid registrants only. Special VIP Guests as described above must register to receive bags and a convention T-Shirt.
  16. Vendors
    Vendor Credentials are included in the vendor fee. Vendors must be registered for the convention to receive Gift Bags and convention T-Shirt.
  17. Security
    Security volunteers will be identified with SECURITY shirts.
  18. MOTM/PHiP Code of Conduct
    Through Meeting of the Minds, it is the intent of Parrot Heads in Paradise, Inc. (PHiP) to provide an annual social and charitable event for the enjoyment and benefit of all our members, guests, hosts, sponsors and charities. All attendees shall be required to treat fellow members, guests, sponsors and hosts and their personal property with respect. Members also agree to abide by all local, state and federal laws (including but not limited to) governing misuse of personal privileges, personal property and controlled substances.
  19. Members of all PHiP sanctioned chapters, by virtue of their registration and attendance at MOTM, agree to demonstrate personal responsibility for their words, actions and deeds and to refrain from behavior that is illegal and/or is harmful or disrespectful to themselves, other members, guests, sponsors and hosts or their personal property. Our goal is to provide a safe, pleasant atmosphere in which to share and enjoy our common love of the music and writings of Jimmy Buffett, the fellowship of other members and to further the charitable ideals that we seek to uphold.
  20. PHiP will not condone behavior contrary to our objectives nor that which we feel is harmful or injurious to others. Further, PHiP reserves the right to suspend or withdraw the privilege of attending MOTM of any club member in contravention of this code of conduct. By virtue of your registration and attendance you have indeed agreed to “Party with a Purpose” in a most responsible fashion.